Brookings Ice Skating Association

ByLaws 07-08

Article I: Duties of Officers

a) President – The President shall preside at all meetings of the corporation; shall be an ex-officio member of all committees; shall preside at all meetings of the Board of Directors; and shall perform all such duties as are incidental to the office of President and are properly required of the person holding such office.

b) Vice-President – The Vice President shall preside in absence of the President; shall preside at all disciplinary committee meetings and perform other such duties as are incidental to that office.

c) Secretary – The Secretary shall have charge of all papers, keep such records, make such reports and perform such duties as are incidental to that office and properly required of the Secretary.

d) Treasurer – The Treasurer shall have charge of the funds of the Club; shall conduct its banking business and shall annually submit records for an audit of all accounts.

Article II: Committees

Directors of Standing Committees shall be appointed by the President.  The Directors shall appoint such other committee member assistants as deemed necessary to carry out the duties of the committee.

Fund Raising:
The purpose of the Fund Raising Committee is to coordinate and implement a fund raising program consistent with the purpose of BISA.

Public Relations:
The purpose of the Public Relation Committee is to disseminate information concerning BISA activities to the general public through media or other means as deemed appropriate.  The committee shall order and organize state championship banners or signs and keep a current listing of scheduled events on the marquee at the ice arena entrance.  The committee shall collect final year end records and state placing for all league teams.

Recruiting:
The purpose of the Recruiting Committee is to organize information and events to increase public knowledge of the activities BISA supports, with the hope of increasing interest and participation in these activities.

Concessions:
The purpose of the Concessions committee is to organize and manage concessions in a fiscally responsible manner as a source of income to BISA. Each age group shall appoint a concession coordinator to be on this committee.  The chairperson shall implement and maintain quality control procedures. The committee chairperson is responsible to work with the BISA Treasurer to handle funds necessary to support this function.

Registrar:
The purpose of the Registrar is to assure proper registration of all participants, coaches, officers and others, as required by state or national organizations with which BISA is affiliated.

Referee Director:
The purpose of the Referee Director is to contact and schedule certified referees, specific to each age group, for all tournaments and all games during the hockey season pursuant to South Dakota Amateur Hockey Association.  The Referee Director shall maintain contact with the South Dakota Referee in Chief or other subordinates.  This committee will also promote the benefits of becoming a certified referee to BISA participants.

Risk Manager:
The purpose of the Risk Manager is to coordinate with state and national organizations as it relates to risk management.  The committee will be responsible for BISA compliance with injury reporting requirements, and will serve as the contact for BISA to disseminate information pertaining to effective risk management. The Risk Manager shall maintain certificates of insurance for events requiring such coverage.

Ice Scheduler:
The purpose of the Ice Scheduler is to coordinate with the Brookings Park and Recreations Department in the scheduling of BISA activities in facilities owned or managed by the city.  The Ice Scheduler shall schedule ice time for hockey games, practices and any other events associated with the conduct of a youth hockey program.  The Ice Scheduler will work with Team Directors to keep the Park and Recreation Department aware of BISA requests in a timely manner.  The Ice Scheduler shall also keep a line of communications with the Figure Skating Club for cooperative efforts.

Equipment Director:
The purpose of the Equipment Director is to manage the amount, condition, disbursement, and the collection of rental equipment available through BISA.  The Equipment Director shall order equipment and maintain equipment levels appropriate for each age group, and make recommendations to the Board of Directors for purchases of equipment necessary to meet the need for BISA.  The Equipment Director is also responsible for other hockey properties as necessary to support BISA activities and establishing procedures to ensure that equipment is used for BISA related functions only.

Coaching Director:
The purpose of the Coaching Director is to manage the hiring, placement, training and discipline of coaches in the BISA program. The Coaching Director insures that BISA guidelines for the different age groups are adhered to, and works with the coaches to resolve any concerns.  The Coaching Director works with the Treasurer and Board of Directors to establish rates paid to coaches.  The Coaching Director is also responsible to countersign time cards from coaches.

Tournament Director:
The purpose of the Tournament Director is to oversee the individual age group Tournament Directors to provide coordination and continuity in hosting tournaments.  The Tournament Director shall coordinate the scheduling and fee structure for a minimum of one tournament for each age group (excluding Termites).

Summer Ice Director:
The purpose of the Summer Ice Director is to organize and manage the summer ice hockey camps including publicity, staff and scheduling.  The Summer Ice Director is responsible to coordinate facilities with the Brookings Park and Recreation Department.  The Summer Ice Director is responsible to work with the BISA Treasurer to handle funds necessary to support this function in a fiscally responsible manner to ensure an income source to BISA.

Participation Points System Director:
The purpose of the Participation Points System Director is to create and maintain a points system file on each unit membership.  The Participation Points System Director shall annually review the BISA Participation Agreement with the Board of Directors. The Participation Points System Director shall prepare and distribute the status of points totals periodically through out the year.  The Participation Points System Director shall also provide a season end summary to the President and Team Directors.

4 on 4 Director (Adopted 4-6-2003):
The purpose of the 4 on 4 Director is to organize and over see the summer 4 on 4 program.  Duties include but are not limited to the distribution of registration forms and assembly of completed registration forms.  Setting up the 4 on 4 teams and arranging playing schedules including the coordination with the Brookings Park and Recreation Department for appropriate ice time.  The 4 on 4 Director with assistance also arranges for referees and establishing the fee structure for the program.

Facility Director (Adopted 4-6-2003):
The Facility Director shall act as a liaison with the City of Brookings Park Department concerning all operational issues at the Larson Ice Center.  All proposals for facility improvement shall be coordinated by the Facility Director.  Facility Director shall also act a s the liaison with Daktronics or any other entity responsible for managing the advertising revenue at the facility.  The Facility Director should be acquainted with the operating agreement between the Park and Recreation Department and BISA as well as the advertising contract with Daktronics.

Article III: Team Directors and Team Coordinators

Team Directors will be appointed by the president or their designate.  Team Directors will be responsible for the activities of the teams within their age group, and the reporting of these activities at scheduled Board of Directors meetings.

Team Directors will work with the age group coach(s), parents and the Officers as necessary, to appoint a Coordinator for each team within the age group.  This Coordinator will assist the Team Director, as requested, to insure participants and parents of the age group are kept informed of planned activities and responsibilities and reports parent participation points earned to the Participation Points System Director.

Team Directors shall inform and consult with the age group coach(s) of any scheduled games, changes to the schedule or any group activities.

Article IV: Terms of Officers

a) No Officer may serve more than two (2) consecutive terms in the same office or serve more than eight years as an officer.  Notwithstanding the above, the office of Treasurer may be occupied by the same individual for three consecutive years. (April 2003)

b) At Board of Directors’ Meeting to be held no later than the 28th day of February of each year, the Board of Directors shall appoint a Nomination Committee consisting of three (3) members, one (1) of whom shall be a member of the Board of Directors.  The Chairman of this committee, who shall be chosen as such by the President from the three (3) committee members, shall promptly call a meeting to consider nominations for the various offices to be filled. Nomination for officers shall not be allowed from the General Membership Meeting floor, however, interested individuals may request their name be placed in nomination by the nominating committee.

c) Voting shall take place at the annual General Membership meeting.  The nominees for each office receiving the greatest number of votes shall be installed.

d) Upon retiring, the President automatically becomes a member of the Board of Directors for one term only.

e) Only individuals of a Unit Membership are eligible to hold office. Notwithstanding the above, an individual may serve as an officer of the Corporation whose household no longer has an active hockey player.  While such an individual shall be eligible to hold office, they shall have no other voting rights at a general membership meeting. (April2003)

f) In case of resignation of an Officer or a vacancy in any of the offices, the Board of Directors shall elect an individual of a Unit Membership to fill such vacancy for the remaining portion of the term.

g) In case of resignation or other vacancy in the Board of Directors, other than an Officer, the President shall appoint an individual of a Unit Membership to fill the remaining portion of the term.

h) Term of office for Officers will be from July 1, to June 30.

i) Term of office for Team Directors and Directors of Standing Committees will be from July 1, to June 30. 

Article V: Rules

Robert’s Rules of Order shall govern in all matters not covered by this Constitution and By-Laws.

Article VI: Finances and Property

a) Unit Membership dues are to be specified by the Board of Directors every season.  Payment of dues shall be at such times as designated by the Board of Directors.

b) Fundraising:

1. Any group fund raising activity shall be cleared through the Board of Directors before the event.
2. All funds received from the event shall be turned in to the Treasurer immediately.
3. Credit will be given to individuals participating in the event regardless of group affiliation (i.e. Varsity, Bantam, Peewee, Squirts, Mites or Termites).  A list of participants will be given to the Treasurer at the same time the money is turned in.
4. Nothing in this section shall be construed to prohibit any team from assessing a fee to players in order to participate in Tournaments.

c) The Board of Directors may accept on behalf of the Association any contribution, gift or bequest for any purpose of the Association.

d) No officer, member or employee of the Association shall disburse any funds or moneys in their keeping belonging to the Association without authorization of the Board of Directors, which is to be confirmed in writing by the Treasurer of the Association.  All approved disbursements shall be by checks signed only by the President or Treasurer.

e) No person shall use the name, mailing list or official insignia of the Association for other than strictly association purposes without authorization of the Board of Directors, which is to be confirmed in writing by the Secretary.

f) The fiscal year of the Association shall be July 1st to June 30th. (April 2003)

Article VII: Books and Records

The Association shall keep correct and complete books and records of accounts; shall also keep minutes of the proceedings of the membership and Board of Directors meetings; and shall maintain a membership list.  All records shall be maintained at the principal office of the Association.  Books and records may be inspected by any member for any proper purpose at reasonable times.  The Board each year within three months following the close of the fiscal year, shall have completed an audit of the acts and transactions of the Treasurer; which audit shall be performed by an outside individual or firm selected by the Board. (April 2003)

Article VIII: Liability of Members

a) No officer, member or employee shall be personally liable for any bills or obligations of the Association, past or present, except for the payment of their own dues.

b) To the extent permitted by the laws and statutes of the State of South Dakota, as amended from time to time, a Director of the Association shall not be held liable to the Association for monetary damages for breach of fiduciary duty as a Director, unless such breach amounts to criminal activity.

Article IX: Amendments

These By-Laws may be amended by a two-thirds vote of the eligible unit Members who are present in person or represented by written proxy at any General Membership Meeting.

The foregoing By-Laws, as amended by the membership at the annual meeting held on the _8th_ day of April, 2003, is true and correct according to my knowledge and belief and are hereby approved on behalf of the Corporation.

BROOKINGS ICE SKATING ASSOCIATION, INC.

By:  ________________________________________

President

Dated:  ___________________